Space Manager

Monitoring a single Q-SYS system with Reflect that sits in a single room is a piece of cake.

But the more Q-SYS systems you manage with Reflect, and the more spread out those geography span,

the more important it becomes to organize these systems, and more specifically to create spatial and contextual awareness of where these systems sit in the physical world.

That's where Space Manager comes in.

It lets you create foundational hierarchy relationships of Spaces, and even lets you visualize where in the world they are.

Let's take a look at that.

Today we're gonna work on our movie Town Studios domain.

Let's imagine we have several systems that are physically located in two different headquarters, Hollywood, California, and Fort Wayne, Indiana.

Each headquarters has a building with multiple AV systems, and in some cases a single system will run multiple rooms that span multiple floors.

We want Reflect to represent where these systems are not just in the world, but also within their respective buildings.

We'll start by logging into Reflect where I can see all of the domains that are registered under my account.

Let's click into Movie Town Studios.

Here I can see the four systems, and while I might've thought it was a great idea at the time to name them after some of our greatest hits,

they don't give me or anyone else any indication of where they are geographically.

We can solve that with Space Manager back in our Reflect dashboard.

Let's click on Space Manager to start to create some hierarchy.

When I click create, we're offered a list of baseline location indicators, region site, building or outdoor Space.

At this point, you can decide how granular of detail you want to give yourself.

So we're gonna go deep.

Let's start by adding a region, we'll call it North America.

Once we've done that, your region populates below and you can begin to nest.

Additional categories we'll use, create a few more times and add a building one for our Hollywood hq and another for indiana hq.

Then let's add some floors to our Indiana HQ by clicking Create Then Level and we'll call it floor one.

Then on floor one, we'll add our meeting rooms.

Let's call it meeting room one and meeting room two.

Back on the left side pane of Space Manager.

You can see the hierarchy.

We've created Region building floor meeting room.

Let's add another floor and another meeting room just to fill this out.

Now that we have our hierarchy map of one of our buildings, we can start assigning systems.

When I click on meeting room one, I'm presented with an area that will allow me to assign an unassigned system in my domain to this Space.

I know that meeting room one is being driven by Raiders core.

The moment that this is assigned, that core status will populate in this area and lucky me, it's looking good.

No errors.

So let's do one more.

I'll go into meeting room two.

I'll assign it to last crusade.

Oh, this system data is registering a fault, and if I look at the Space hierarchy, I can see that not only is this meeting room two showing an ominous X, but the whole floor is listed as a fault.

Now this makes sense because you as the administrator, want a bird's eye view of what's going on in your system so that you can draw a hypothesis based on proximity.

For example, if I notice that meeting room three and meeting room four are both listed as offline, I can

see they're both on the same floor, and that might indicate some kind of common denominator in my issue.

Maybe I wanna check if they share a common network switch, for example, that's experiencing some kind of issue.

Now that I have relational data flowing, I'm gonna go back and add geography into the mix.

When I click on one of the HQ buildings, I can go to the location area in the rightmost panel.

I'll click on the pencil tool, and now I can enter the street address of my location.

Click save.

This will allow me to see all of my locations on a map, view of Space manager.

I can hover over any of my locations to get a collective health of the building, or I can get quick, instant access to all of my meeting rooms by floor.

Or I can even filter to only show systems that are experiencing faults.

All right.

Spoiler alert, Space Manager is definitely one of those foundational Reflect technologies for which a lot of current analysis tools and future analysis tools will be built.

So don't skip this step when you're setting up your next system with because if you do the work ahead of time, you will have chosen why Sunny?

Thanks for watching and we'll see you next time.